Kete whakawhanake āheinga Capability development toolkit

The official information capability development toolkit was developed to help agencies review their capability to manage official information and comply with the letter and spirit of the Official Information Act.

It is based on 5 domains of capability which together build and strengthen commitment to the principles of openness and transparency.

The tool is designed to encourage conversations about what good looks like in an agency’s particular context, and the current state of the agency’s official information capability, including its strengths, weaknesses and improvement strategies.

Different versions of the tool have been designed to be used in a number of ways and with different audiences.

The choice of which version of the tool to use will depend on the situation and the specific agency’s context, including the volume and complexity of OIA requests it receives. 

The toolkit contains a number of documents that can be downloaded individually or as a zip file(ZIP, 851 KB).

• Capability Development Toolkit Agency Guidance(PDF, 611 KB) introduces the toolkit and explains how to use it.
• High level review(PDF, 120 KB) introduces the 5 domains of capability and the lead question for each domain.
• Intermediate level review (DOCX, 30 KB) summarises the 5 domains and provides more detail on the elements contained within each one. For each domain, an indication of ‘what good looks like’ is also provided as a starting point for discussion.
• In-depth review(DOCX, 62 KB) supports a deep-dive review of the 5 domains and includes additional lines of enquiry to consider for each element. It can be used as a worksheet for capturing agency findings during the review, and is available in both Word(DOCX, 62 KB) and Excel(XLSX, 28 KB) formats.
• Summary report card template(XLSX, 63 KB) provides a 1-page summary for reporting the findings of the review.

December 2017 workshop presentation(PDF, 1.3 MB)