Proactive release of information promotes good government, openness and transparency and fosters public trust and confidence in agencies.
Te Kawa Mataaho Public Service Commission has published guidance on Proactive release of official information to assist agencies to develop internal policies and practices in relation to proactive release, including responses to requests for information under the OIA. We have also developed some practical tips to help agencies put in place the processes needed for publishing completed OIA requests.
The Commission's reports on OIA Statistics now include statistics on agencies' proactive publication of responses to official information requests.
Locations for the publication of proactively released material
Te Kawa Mataaho Public Service Commission encourages agencies to proactively release responses to Official Information Act requests. Agencies are also required to proactively release Cabinet papers on behalf of their ministers, where the minister has authorised them for publication.
This resource captures the publishing location of both types of information, where agencies use a centralised publication model i.e. all releases of these types are published to, or available via, a single location on their websites.
Note if an agency does not appear in this resource, it does not necessarily mean that agency is not publishing this information. They may publish the information, but in a decentralised way. To see which agencies publish OIA responses, refer to the Official Information Act statistics dataset.
Proactive release locations as at June 2021 (16 KB, XLSX)
Proactive release of Cabinet papers
The Cabinet has agreed a new policy to proactively release Cabinet material as part of its commitment to Open Government.
The new policy applies to the proactive release of all Cabinet and Cabinet committee papers (excluding Appointments and Honours papers) lodged from 1 January 2019. They are to be released and published online, with the approval of the relevant portfolio Minister, no later than 30 business days after final Cabinet decisions have been made unless there is good reason not to publish all or part of the material, or to delay the release. The normal assessments for releasing official information, and a due diligence process to consider potential liability that might arise from publication, must occur prior to proactive release.
Further details are provided in the Cabinet paper and Cabinet Office Circular, which are linked below:
- Cabinet Paper – Strengthening Proactive Release Requirements
- Cabinet Office Circular CO (18) 4 - Proactive Release of Cabinet Material: Updated Requirements
Proactive release of Cabinet papers calculator
This calculates the 30 business days within which Cabinet papers are expected to be released and published online. The period between Christmas Day and 20 January doesn’t count as business days.